Did you know that it’s becoming more common for employees to print from the internet? If you’ve ever printed from a web browser, you know that it can be extremely wasteful – printing blank pages and pages with content you don’t need or want. By now it’s no surprise that wasteful printing means wasted money as the costs of toner, ink and paper add up. Our goal is to help you use your printing equipment more efficiently so we’ve compiled some printing hacks that will help you save money, especially when printing from the web. For our purposes, we will give you instructions for each tip for Google Chrome and Internet Explorer, though there are ways to do many of these in most web browsers.
#1 – USE PRINT SELECTION
This could be the single most helpful tip for cutting costs associated with web printing. When you print using you web browser defaults, it will automatically print everything, including a whole lot of stuff you don’t want. Use the Print Selection option to only print what you need.
- Select the part you want to print by highlighting the text with your cursor.
- Google Chrome: Click “Print” and make sure “Selection Only” is selected in the print dialogue. When selected, you should only see the part you selected in the print preview.
- Internet Explorer: Click “Print” from the print fly-out menu. In the print pop-up, make sure “Selection” is selected.
#2 – COPY & PASTE TEXT FROM BROWSER
Another great option is to copy and paste from your web browser into a word processor, like Microsoft Word. This gives you control to edit and delete unwanted content before printing. By using this method, we reduced the number of pages in our example from two to one and removed unnecessary colored text.
- Simply highlight the text and images you wish to copy, right click and select “Copy” or type Ctrl (or Command), C on your keyboard
- Open up your word processor
- Right click inside of your new document and select “Paste” or type Ctrl (or Command), V on your keyboard
- Review the content you pasted, delete any unwanted text or images
- Print directly from your Word document as you would normally
#3 – PRINT MULTIPLE PAGES PER SHEET
You should be able to print 2 pages side-by-side on one sheet of paper and have the text still be plenty big enough to read. This is a very easy way to cut down on the total number of pages you print. This is called 2-Up printing. If you wanted to print 4 pages to a sheet, it would be called 4-Up printing…you get the idea.
- Internet Explorer: Click “Print” and then “Preferences” and select 2-Up from the N-Up Printing Drop-down menu. Click “Okay” and then “Print.”
- Google Chrome: Click “Print” select “Print using system dialogue” at the bottom of the left-hand panel. This will allow you to choose your settings in your regular print driver. Click “Preferences” and select 2-Up from the N-Up Printing Drop-down menu. Click “Okay” and then “Print.
#4 – SELECT PAGE RANGE
When you print from the web, a lot of times the last 2-3 pages that print just have ads or footer information – things that you didn’t really need to print. Use the Page Range feature to specify and only print the pages with the content you need.
- Internet Explorer: Click “Print.” Under Page Range, select “Pages” instead of “All.” Type in the page number or numbers you want to print, separated by commas. Click “Print.”
- Google Chrome: Click “Print.” In the Pages section, select the text box under “All.” Type in the page number or numbers you want to print, separated by commas. Click “Print.”